The Embassy of Mexico in Trinidad and Tobago is looking for a motivated and organized person to join our team as an Administrative Assistant.
The selected candidate will support the Embassy’s day-to-day administrative and operational activities, including documentation, procurement, suppliers, inventory, financial procedures, and logistics for official activities.
Position Objective
To provide administrative support to ensure the smooth and efficient operation of the Embassy, including document management, procurement, expenditure tracking, inventory control, coordination with suppliers, and logistical support for meetings and official activities.
Main Responsibilities
- Provide administrative support in the preparation of institutional documents and administrative reports.
- Assist with procurement and service contracting processes, including requesting quotations, communicating with suppliers, and following up on orders and services.
- Learn and use various Ministry of Foreign Affairs of Mexico administrative systems, including those related to accounting, expenditure reporting, inventory management, and diplomatic pouch.
- Maintain accurate and up-to-date records of inventory, office supplies, and other materials.
- Assist with the coordination of general administrative services, including maintenance, supplies, and other operational needs.
- Support the organization and logistics of meetings, cultural events, official visits, and other institutional activities.
- Communicate with the Embassy’s suppliers and service providers and follow up on administrative matters.
- Assist with other administrative tasks required for the smooth operation of the Embassy.
Required Profile
- University or technical studies in Administration, Accounting, Business Management, International Relations, or a related field.
- Previous experience in administrative functions or similar areas.
- Good organizational and follow-up skills, with the ability to manage tasks and meet deadlines.
- Good working knowledge of Microsoft Office, particularly Outlook, Word and Excel.
- Good oral and written communication skills in Spanish and English.
- Ability to work independently and as part of a team.
- Attention to detail and a responsible and organized approach to work.
- High standards of integrity, honesty, responsibility, and discretion when handling institutional information, public resources, and administrative processes
Vacancy Details Position: Administrative Assistant
- Workplace: Embassy of Mexico in Trinidad and Tobago
- Employment type: Full-time, on-site
- Working hours: Monday to Friday from 9:00 to 17:00
- Employment Type: Locally Employed Staff
- Tentative start date: October 1, 2026
How to Apply
Interested candidates should send their resume to the email of the Embassy of Mexico: This email address is being protected from spambots. You need JavaScript enabled to view it.
Please use the following subject line: “Administrative Assistant Vacancy”
Selected candidates will be invited to attend interviews at the Embassy of Mexico as part of the selection process.
Deadline to submit applications: Friday 11 September 2026
The Embassy of Mexico thanks all applicants for their interest and is committed to promoting diversity, inclusion, and equal opportunities throughout the selection process.