Secretary position – Secretary to the Ambassador (100%)
Embassy of Mexico in Switzerland

The Embassy of Mexico in Bern is looking to hire a secretary (m/f) to provide administrative and logistical support to the Embassy. This is a flexible role that involves many of the Embassy’s areas of work.

Job Description:

  • Provide secretarial support: Reception duties, managing correspondence and calls.
  • Manage and organize agenda, contacts and coordinate internal and external appointments.
  • Answer telephone calls and simple queries in the Ambassador’s office.
  • Management of Embassy files.
  • Assist with the set-up and organization of events, meetings, in-house dinners or lunches, high level visits, among others, including meeting room set up and coordination of guests.
  • Organize contact databases, merge invitations, print labels and envelopes.
  • Draft correspondence (German/Spanish/English)
  • Conduct other administrative tasks as required by the embassy.
  • Other duties as may be required.
  • Basic translation of documents (German/Spanish/English)

 

 Requirements for candidates:

  • Experience in administrative tasks at executive level.
  • Bachelor’s degree in a relevant field.
  • Fluent in written and spoken German, Spanish and English.
  • English/French are important assets.
  • Knowledge of international affairs and experience of working in an international environment.
  • Good understanding of the Swiss government system is desirableAdaptability and flexibly to work in a small sized office environment.
  • Advanced communication skills.
  • Experience in the usage of computers and office software packages (excel, Microsoft office, outlook).
  • Flexibility to support official events, visits, or meeting eventually.
  • Discretion, reliability, and flexibility.
  • Legal entitlement to live and work in Switzerland prior to recruitment (B or C permit). 

 

Terms:

 Full time position on an initial one-year contract. A probationary period of 3 months will apply.

  • To apply for this position, please send a cover letter and your resume (both in English or Spanish) to this email address: Esta dirección de correo electrónico está siendo protegida contra los robots de spam. Necesita tener JavaScript habilitado para poder verlo.
  • Only suitable applicants will receive written feedback by e-mail.

 

Date of entry:

December 1, 2025.

 

Deadline to send applications:

November 3, 2025.